- What is a virtual general meeting?
A virtual general meeting is one that is held exclusively using online technology without a corresponding physical, in-person meeting. Shareholder can participate to the meeting by using his/her own PC or mobile phone. Shareholders are able to exercise their shareholder rights i.e. speak verbally and the right to vote remotely in real time during the meeting.
- Why Citycon organises a virtual general meeting?
For Citycon it is important to offer every shareholder an equality chance to participate to the Annual General Meeting. Hosting virtual meeting allows individuals to connect from anywhere and gives every shareholder chance to attend and have their say in real time.
- When the meeting will be held?
Each shareholder, who is registered in the Company’s register of shareholders’ register maintained by Euroclear Finland Oy on the record date of the General Meeting, 9 March 2023, has the right to participate in the General Meeting.
- How do I participate to the meeting?
Shareholders who have the right to participate in the General Meeting will participate and exercise their power of decision in full in real time during the meeting using telecommunication connection and technical means, i.e. PC, mobile phone etc.)
A shareholder who is registered in the Company’s shareholders’ register and who wishes to participate in the General Meeting, must register for the General Meeting by giving a prior notice of participation no later than 14 March 2023 at 4:00 p.m. (EET), by which time the notice of participation must be received.
Log into https://web.lumiagm.com/101-830-962
Enter your individual User ID and password that are found in emails sent after the registration for the meeting has ended.
Access to the meeting will be available starting from 11:30. Please note that the General Meeting starts at 12:00.
The participation link, username and password for remote participation will be sent by e-mail to the e-mail address provided during registration after the expiry of the registration period and approximately two hours before the meeting. It is recommended to test the network connection and log into the meeting system in good time before the start of the meeting.
- How should I act if I want to use a proxy?
A shareholder may participate in the General Meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative must produce a dated proxy document or otherwise, in a reliable manner, demonstrate his/her right to represent the shareholder at the General Meeting. If a shareholder participates in the General Meeting by means of several proxy representatives representing the shareholder with shares in different book-entry accounts, the shares, by which each proxy representative represents the shareholder, shall be identified in connection with the registration for the General Meeting.
Proxy documents and advance voting forms should be delivered to Euroclear Finland Oy by mail to Euroclear Finland Oy, Yhtiökokous/Citycon Oyj, P.O Box 1110, FI-00101 Helsinki or by email to email@example.com before the last date for registration and advance voting, by which time the documents must be received.
If a shareholder delivers a proxy to the Company in accordance with the applicable instructions before the expiry of the registration and advance voting period, this constitutes due registration for the General Meeting, provided that all required information is included in the proxy documents.
Shareholders that are legal persons can also use the electronic Suomi.fi authorization service instead of the traditional proxy in Euroclear Finland Oy’s general meeting service. In this case, the shareholder that is legal person authorizes an assignee nominated by it in the Suomi.fi service at suomi.fi/e-authorizations using the authorization topic “Representation at the General Meeting”. The assignee must identify himself/herself with strong electronic authentication in Euroclear Finland Oy's general meeting service when registering, after which the electronic mandate is automatically checked. The strong electronic authentication works with personal bank IDs or a mobile certificate. More information on suomi.fi/e-authorizations.